Publication records
Title, subtitle, edition, language, cover, and status in one organized record.
Publishing catalog
Organize the record and formats of each book.
Organize your press's books with the data, files, and relationships needed to present and manage the catalog.
How the team uses it
Contributors
Authors, editors, affiliations, and other contributions linked to the title.
Formats and distribution
ISBN, EPUB, PDF, licenses, and distribution links associated with the title. DOI (informational book field).
What your team gets
Concrete results from working in this area.
An organized editorial record
Bibliographic information, contributors, rights, covers and formats linked to the title for the team to find and review.
A catalog prepared for publication
Reviewed books separated into drafts and published titles, with the information used in their public presentation.
An import checked by the team
A report to review incoming books before confirming the save, using the catalog the publisher already has.
From preparation to use.
- 01Add the title
- 02Complete contributors and identifiers
- 03Add the cover and formats
- 04Publish to the catalog
What you can manage.
Open a feature to see its fields and available actions.
Spreadsheet import
Spreadsheet import
Bring the publisher’s existing books: download the template, review the import report and confirm records before saving. New titles start as drafts.
- Spreadsheet template
- Review report
- Confirmation before saving
Rights and classification
Rights and classification
Record ownership, original work details, translation, subjects and participating institutions alongside the book record.
- Rights
- Translation
- Subjects
- Co-publishing and support
Books
Books
Authored works and collections, each title with its own record.
- Authored work
- Collection
- Status per work
- Search
Editorial metadata
Editorial metadata
Fields used by the team and by public channels, without rewriting the record at every release.
- Title and subtitle
- Edition and language
- ISBN
- DOI (informational book field)
- Licenses
Contributors
Contributors
Contributions linked to the work, with affiliation and clear roles for credit and the public catalog.
- Authors
- Organizers
- Affiliations
- Roles on the work
Formats and files
Formats and files
Covers, EPUB, PDF, and other materials stay attached to the record, not in loose folders.
- Cover
- EPUB
- Distribution links
Status and discovery
Status and discovery
Draft and published kept apart, with filters to find the title in the collection in seconds.
- Drafts
- Published
- Search
- Filters by status
Media library
Media library
Reusable images with accessibility metadata for the site, blog, and campaigns.
- Alt text
- Title
- Reuse across areas
What to consider in this area
- ISBN and DOI are record fields. Registration of these identifiers takes place outside Papaya.
- Files and distribution links can be associated with a book. The publisher remains responsible for sending books to stores and distributors.
- The website catalog and Acervo have their own workflows. Setup defines the modules and integrations the team will use.
Operational questions.
Can I import the books I already have?
Yes. The team downloads the spreadsheet template, imports the books, reviews the report and confirms before saving. New titles start as drafts; covers and files are added to the record.
Can a title be kept as a draft?
Yes. Status separates work still in preparation from content that has already been published.
Do files remain linked to the title?
Covers and digital formats remain associated with the publication record.
Who can edit the catalog?
Team permissions define who can view, create, or edit publications.
See this area with your publishing house’s data and workflow.
The demo is tailored to your team’s real process.
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